Skip to Main Content
ringenberg archives
Ringenberg Archives
& Special Collections

Ringenberg Archives: Donate Materials

Second draft of the university archives site.

Donate Materials


Archives guidelines

Gifts Policy

The Ringenberg Archives & Special Collections (RASC) is grateful to accept donations and transfers that fall within its collection scope. Due to limited personnel and fiscal resources, all gifts are subject to review by the University Archivist and may be declined.

Upon the acceptance of a gift, a Deed of Gift must be signed by both the donor and the University Archivist specifying the items to be gifted and terms of the gift as well as documenting the transfer of ownership from the donor to the University. The RASC cannot and will not assign value or initiate appraisals for gifts.

  • The RASC does not accept gifts of:
    • Materials requiring space and/or preservation measures that are excessive, cost-prohibitive, or potentially detrimental to the preservation environment and/or other materials;
    • Materials that are in poor condition and are either irreparable or will incur extensive remediation measures;
    • Materials in which the donor’s ownership is questioned or disputed;
    • Materials that surplus duplicate existing collection materials;
    • Materials that do not fit within the scope of the RASC collections policy;
    • Copies of materials donated to another repository;
    • Permanent loans of materials where ownership is not transferred to the University

If you have questions regarding a donation, please contact us.

For on-campus transfers of materials, please be sure to indicate the originating department if sending through campus mail, or contact us for pick-up.

Most Wanted

Most Wanted Materials

Below are the items that are currently most highly desired:

  • 1941 Yearbook
  • Any documentation of residence hall life
  • Official class scrapbooks

the echo student newspaper image

echo student newspaper